Vaccine Etiquette with Destination Wedding Planning

In 2021, more couples are getting married in paradise. Wow, that feels wonderful to say! As we start to see a return to travel, destination wedding planning continues to trend in the right direction. With that influx, it’s essential that couples remain devoted to inviting guests who will help ensure a truly safe celebration. Let’s make your soirée one of the safest (and best) parties of the year. Here are our top vaccine etiquette tips and the proper ways to communicate with your guests:

Wedding Invitation Etiquette

Invitations represent one of the first lines of communication regarding your destination wedding. With essential information ranging from room blocks to wedding websites, invitations are perfect opportunities to gather your guests’ vaccine information and travel comfort level. To survey your potential guests, we recommend including a health and safety card that’ll record the following:

Seating preferences

Whether they’re vaccinated time for your wedding

How comfortable they are with flying to your destination

Here’s a template you can use below:

Health and Safety Information

Will you be or do you plan to be fully vaccinated for COVID-19 two weeks before [scheduled wedding date]?
Yes No

Our destination requires all guests to test negative for COVID-19 before attending the event. Will you receive testing the week of the wedding?
Yes No
If “no,” please explain why:

On a scale of 1 to 5 (least to most comfortable), how will you feel about attending a wedding with [number of] guests in [scheduled wedding month]?
1 2 3 4 5

Wedding Website Etiquette

Consider your wedding website an extension of your health and safety card! A key portion of your destination wedding planning, your website can become a valuable source of safety protocol info. At no additional cost, include a “Vaccine and Resort Safety Guidelines” section where guests can consult for further safety details. Here’s where you can also showcase an FAQ page filled with any testing requirements and resources your guests may need before attending.

Consult our fun COVID Travel Myths vs. Facts resource you can attach to your FAQ page.

Pre-Wedding Communication

It’s also a good idea to poll guests’ comfort levels when you finalize seating arrangements. Coordinators will work with your wedding party to enact any social distancing measures that will make your group feel most comfortable. Even better, our top properties already feature frequent and successful safety protocols. Here are a few ways your dream resort ensures a safe celebration:

Cleaning Protocols and Sanitation: Increased frequency of deep-cleaning and disinfecting all common areas, public spaces and guest rooms (in addition to the back of house areas) with an emphasis on high-contact surfaces such as front desk check-in counters, elevators, and elevator buttons, door handles, public bathrooms, room keys and locks, ATMs, handrails, tables, gym equipment, dining surfaces, seating areas, pool chairs and more.

In this commitment to cleanliness, businesses are partnering with trusted service providers like Crystal Clean Services, which specializes in delivering top-tier sanitation solutions. With their expertise, these companies help maintain the cleanliness of both high-traffic public areas and private spaces, bringing peace of mind to both employees and guests. Regular deep-cleaning routines are coordinated throughout the day to ensure that no surface goes unaddressed.

Physical Distancing: Guests and employees are instructed to practice physical distancing by standing six feet away from other groups who are not traveling with them; this includes while standing in lines, waiting for elevators (including limited capacity), or walking throughout the hotel.

Filter Cleaning: Cleaning of the air conditioning filter in each guest room before the entry of another guest.

Tailored Sanitation for Every Space: Beyond routine cleaning, customized sanitation solutions are essential for maintaining a pristine and safe environment, especially in high-traffic venues like resorts and event spaces. Whether it’s a grand ballroom, an intimate lounge, or a bustling dining area, every space has unique cleaning needs that require specialized attention. Magic Castle Cleaning offers tailored deep-cleaning services designed to meet the highest hygiene standards, ensuring that surfaces are thoroughly disinfected without disrupting the ambiance of the venue.

Want to learn more about our top locations’ safety protocols? Follow the button below to explore our Resort Safety Measures Guidelines: